Floatboat

AI note taker for recorded meetings

AI Meeting Notes, Minutes & Transcription

Upload an English or Chinese recording from Zoom, Teams or your phone. Get decisions and action items, minutes or a full transcript. No bot joins your call.

Meeting notesMinutesTranscriptBoard meetingTeam meetingOne-on-oneCommitteeProject meeting

Drop a recording here

MP3, M4A, WAV, WebM, MP4 or MOV, up to 500 MB and 3 hours

What you get

Summary, decisions, action items with owners

$1.20 an hour, or $5 for 4 hours.
Sign-up credits are for the Floatboat app.

  • Speakers named by what they say, with timestamps
  • Charged by the minute when you click, refunded if it fails
  • Recording and results deleted within 7 days; we never use them to train AI
00:0001:58
Summary
  • Speaker 1 and Speaker 2 discussed Michael's progress, noting that while he performs well in many areas, he needs to develop his people management skills.
  • Speaker 1 suggested that Michael shadow Vanessa to observe her effective team management and results, an idea that Speaker 2 endorsed.
  • Speaker 1 recognized the need to have a clearer, more direct conversation with Michael regarding expectations and goal setting for his team.
  • Speaker 1 plans to outline ideas for this conversation and email them to Speaker 2 for feedback prior to meeting with Michael.
Decisions
  • Michael will be supported by Vanessa and will shadow her to observe her team management techniques.
Action items
OwnerTaskDue
Speaker 1Write down ideas and goal-setting approaches for developing Michael's team and email them to Speaker 2Not mentioned
Speaker 2Provide feedback on Speaker 1's emailed ideasNot mentioned
Open questions

Not mentioned

ExampleFrom “Effective Coaching Conversations: Complete Demonstration of The Coaching Path” by Aranca Learning, CC BY 3.0. Source
Try an example

AI meeting notes from real recordings

Each result is what this tool returned for the recording, unedited.

AI meeting notes for every kind of meeting

Pick what you need from the recording, or the kind of meeting, and the notes follow it.

Meeting notes: decisions and action items

The notes start with a short summary of what the meeting was about. Then come the decisions, the action items as a table of owner, task and due date, and the questions left open.

An owner is named only when the recording says who will do it, and a due date only when one was said. Everything else reads Not mentioned, which is often the most useful line in the notes: it shows the tasks nobody took.

  • Say each decision out loud before moving to the next topic.
  • Name the owner and the date when you hand out a task.
  • For a call, upload the recording your meeting app saved.
Transcribe your own recording · Notes

Can I get the notes in another order?

Copy them into the Floatboat app and ask for the order you want, or edit the Word export. The notes here always follow summary, decisions, action items and open questions.

Example · Coaching check-in

From “Effective Coaching Conversations: Complete Demonstration of The Coaching Path” by Aranca Learning, CC BY 3.0. Source

00:0001:58
Summary
  • Speaker 1 and Speaker 2 discussed Michael's progress, noting that while he performs well in many areas, he needs to develop his people management skills.
  • Speaker 1 suggested that Michael shadow Vanessa to observe her effective team management and results, an idea that Speaker 2 endorsed.
  • Speaker 1 recognized the need to have a clearer, more direct conversation with Michael regarding expectations and goal setting for his team.
  • Speaker 1 plans to outline ideas for this conversation and email them to Speaker 2 for feedback prior to meeting with Michael.
Decisions
  • Michael will be supported by Vanessa and will shadow her to observe her team management techniques.
Action items
OwnerTaskDue
Speaker 1Write down ideas and goal-setting approaches for developing Michael's team and email them to Speaker 2Not mentioned
Speaker 2Provide feedback on Speaker 1's emailed ideasNot mentioned
Open questions

Not mentioned

AI meeting minutes in the formal format

Minutes are the record a board, a committee or an association keeps of its meetings. They list the date, who attended, each agenda item with a short summary, motions and votes, decisions, action items and the next meeting, in the past tense.

The minutes output writes exactly that from your recording. Nothing is added that was not said, so a motion or a vote count that nobody read out is not in the minutes.

  • At the start, say the meeting's name, the date and who is present.
  • Read each motion and the vote result out loud.
  • Keep the agenda in front of you and announce each item.
Transcribe your own recording · Minutes

Are AI meeting minutes accurate enough to approve?

They are a draft. The secretary should read them against the agenda and fill in what was not said aloud, then the meeting approves them as usual.

Meeting transcription with speakers and timestamps

The transcript is every sentence of the meeting with the speaker and the time it was said, cleaned of ums, false starts and repeated words. Click a time to hear that moment of the recording.

Rename a speaker once and the name changes on every line and in the exports. Export to Word to share, to SRT for subtitles on a video of the meeting, or to CSV to sort and filter it in a spreadsheet.

  • One microphone in the middle of the table hears everyone best.
  • Ask people not to talk over each other.
Transcribe your own recording · Transcript

Board meeting minutes from a recording

Board minutes are a legal record for many companies and nonprofits. They show that the board met, who was there, what it decided and how it voted.

With the board meeting scenario the minutes pay attention to quorum, motions with the mover and the seconder, vote counts, resolutions and items the board asked to come back to. As always, only what was said is written down.

  • State the quorum and the attendees at the start.
  • Say every motion, who seconds it and the vote count out loud.
  • Note executive sessions and stop the recording for them if you keep no record of them.
Transcribe your own recording · Minutes

Can I record a board meeting?

Check your bylaws and the law where you meet, and tell the directors before you start. Many boards record only to write the minutes and delete the recording once the minutes are approved; the delete button here removes it at once.

Example · City council caucus

From “City Council Meeting December 27th 2011” by City of Schenectady, CC0 1.0. Source

00:0001:45

Date: December 27, 2011

Attendees: Council Member Blanchard, Council Member Brooker, Mr. Dallasala, Mr. Erickson, and other speakers

Quorum: Not mentioned

Item 1: Resolution Authorizing One-Year Stop Loss Insurance Bid to Highmark and Increase in Specific Deductible

The clerk read the resolution authorizing the mayor to award a one-year stop loss insurance bid to Highmark and increase the stop loss specific deductible, as recommended by the Finance Committee.

  • Motions and votes: A motion to move the item to the consent agenda was made by Council Member Brooker and seconded by Mr. Dallasala. The motion passed unanimously with all in favor saying "aye" and none opposed.
  • Decisions: Item 1 was approved to appear on the consent agenda.

Item 2: Resolution Authorizing Reappropriation in the 2012 Budget

The clerk read the resolution authorizing a reappropriation in the 2012 budget, which was recommended out of the Finance Committee.

  • Motions and votes: A motion to place the item on the consent agenda was made by Council Member Blanchard and seconded by Mr. Erickson. The motion passed unanimously with all in favor saying "aye" and none opposed.
  • Decisions: Item 2 was approved to appear on the consent agenda.

Item 3: Resolution Amending a Contract Between the City of Schenectady and T Will

The clerk read the resolution amending a contract between the City of Schenectady and T Will.

  • Decisions: Not mentioned.

Action items

Not mentioned

Next meeting

Not mentioned

Team meeting notes that say who does what

Weekly team meetings, stand-ups and project check-ins move fast, and the notes matter mostly for one thing: who does what by when.

With the team meeting scenario the notes focus on status, blockers and the tasks people took on, each with its owner and due date when they were said.

  • End with a quick round of who does what by when.
  • Use the same recording setup every week for steady results.
Transcribe your own recording · Notes

Example · Open-source team sync

From “IPLD Every-two-weeks Sync 2022-05-09” by IPFS (IPLD team), CC BY 3.0. Source

00:0001:54
Summary
  • Speaker 2 recently pushed a prototype for an IPLD update based on code Eric wrote, which accumulates updates before node objects are constructed and provides a lens to view the updated node object.
  • Speaker 2 asked the team to take a look at the prototype and share their thoughts.
  • Speaker 3 is following up on IPLD operations by finishing up the IPLD patch and remaining work needed to get it merged into Go IPLD prime.
  • Speaker 3 shared that recent website updates were merged, adding a new "What is IPLD" image and new descriptions.
Decisions
  • Not mentioned
Action items
OwnerTaskDue
Speaker 3Finish up whatever is needed to get the IPLD patch mergedIn a few weeks
Open questions
  • Not mentioned

One-on-one meeting notes for managers

A one-on-one between a manager and a report is about feedback, goals and the follow-ups each of them promised.

With the one-on-one scenario the notes keep to those: what was discussed, what each person agreed to do, and what to pick up next time.

  • Ask before you record, every time.
  • Delete the recording once you saved the notes.
Transcribe your own recording · Notes

Committee, PTA, HOA and church meeting minutes

Committees, PTAs, homeowners associations and church councils are often run by volunteers, and the secretary writes the minutes after a long evening.

With the committee scenario the minutes follow the agenda, list motions and votes, and keep the reports from officers and the tasks volunteers took on.

  • Read the agenda items aloud as you reach them.
  • Ask people to say their name before they speak, so the minutes can name them.
Transcribe your own recording · Minutes

Can the minutes name the people who spoke?

Yes, when the recording says who they are, for example when people introduce themselves or the chair calls on them. Otherwise rename the speakers before you export.

Example · Council budget session

From “Hamtramck City Council Budget Meeting 4/27/2011” by Steven B. Cherry, CC0 1.0. Source

00:0001:45

Meeting Minutes: 2012 Budget Review

Date: Not mentioned

Attendees: 5 speakers, not named

2012 Budget Request and Salary Increases

A question was raised regarding an approximate $22,000 increase in the proposed budget for 2012, specifically inquiring whether the adjustment encompassed annual increases, additional hours, or new staff positions. It was explained that the amount reflected a 2 percent increase that court staff had not received in the previous year's budget for all positions, excluding the court administrator position. Further clarification was discussed regarding line items 391 and 398, confirming that the figures pertained to salaries and that adjustments had been made by the judge.

Decisions

Not mentioned

Action items

Not mentioned

Next meeting

Not mentioned

Project meeting notes with risks, dates and owners

A project meeting walks through status, findings and what comes next, and the notes are what the people who were not there read.

With the project scenario the notes keep the status of each workstream, the risks raised, the decisions and dates, and who owns each task, when the recording says so.

  • Go through the workstreams in the same order every time.
  • Repeat the date when a deadline is agreed.
Transcribe your own recording · Notes

Example · Project check-in

From “Kifiya AIM 8 - Week 2 - Day1 Daily Standup” by 10 Academy, CC BY 3.0. Source

00:0001:48
Summary
  • Speaker 1 shared reflections on learning to analyze data and understand financial jargon before jumping directly into coding.
  • Aligning dates for sentiment metrics and return values to conduct correlation analysis proved to be a key challenge.
  • Findings indicated a very weak correlation between headline sentiments and return values.
  • Speaker 1 concluded that headline sentiments should not be the sole input for Nova Financial Solutions' decision-making.
Decisions
  • Not mentioned
Action items

Not mentioned

Open questions
  • Not mentioned

How it works

  1. 1

    Upload the recording

    Drop the MP3, M4A, WAV or video file from Zoom, Teams, Meet or your phone, up to 3 hours. It stays in your browser until you click Transcribe.

  2. 2

    Pick what you need

    Meeting notes, formal minutes or a full transcript. The price of that recording is on the button, and nothing is charged before you click it.

  3. 3

    Check, rename, export

    In a few minutes you get the notes and the transcript side by side. Rename the speakers, copy, or export to Word, TXT, SRT or CSV. We keep the files for 7 days.

Pay by the minute, cheaper as you buy more

Packs are one-time and last a year, and a bigger pack makes every minute cheaper. With Floatboat Pro or Max an hour of audio here is $0.72. Credits work here and in the Floatboat app.

1,250 credits

$5

250 minutes of audio

$1.20 an hour

Recommended

2,500 credits

$10

625 minutes of audio

$0.96 an hourSave 20%

  • Secure checkout by Stripe
  • Failed transcriptions are refunded
  • One-time payment, credits last a year

Or a Floatboat plan

A monthly plan for the whole Floatboat app, with transcription here at the lowest price.

Floatboat Pro

$39.98/month

10,000 credits a month

Transcription here: $0.72 an hour, up to 55 hours a month

  • Access to all models & features
  • Priority Processing Lane
  • Infinite concurrent tasks
  • 100 FloatSchedule credits refreshed daily
  • Early access to beta features

Floatboat Max

$199.98/month

50,000 credits a month

Transcription here: $0.72 an hour, up to 277 hours a month

  • Everything in Pro
  • 300 FloatSchedule credits refreshed daily
  • Account Manager Support

Renews monthly, cancel anytime. Monthly credits do not roll over. All plans, and yearly billing with 2 months free

Floatboat app

Free to start

Free to start: 200 credits when you sign up, 300 more the next day.

  • No time limit. Transcribe recordings of any length, straight from the folders on your computer.
  • Keep going in the same chat. Turn the notes into an email, a task list or a slide.
  • The same app handles the rest of your work too, from documents and spreadsheets to slides.

How AI meeting notes are made here

The recording is transcribed with a speech model that separates the voices, and every sentence gets its speaker and time. A language model then writes the notes from that transcript, and only from it. A person is named only when the recording says who they are, for example when someone introduces themselves or is called on and answers. An action item gets an owner and a due date only when they were said; otherwise it reads Not mentioned, so you can see what still needs an owner instead of trusting a guess.

AI meeting minutes in the format a secretary keeps

Formal minutes follow a fixed order. The meeting's name and date, who attended, each agenda item with a short summary of the discussion, motions with who moved and who seconded and the result, decisions, action items, and the next meeting. The minutes output writes them in the past tense in that order. A motion appears only when it was said out loud, so read the minutes once before you send them, and fill in anything marked Not mentioned.

An AI meeting notes template: what you get

The notes always come in the same four parts. A summary of three to six points in the order they were discussed. Decisions, each one as it was agreed. Action items as a table with the owner, the task and the due date. Open questions that were raised and not settled. When a part has nothing in the recording, it says Not mentioned instead of being filled in, so a meeting without decisions shows that plainly. Minutes follow the secretary's order above, and the transcript gives every sentence with its speaker and time and a short summary on its own tab.

AI meeting notes compared with a note-taking bot or a free transcript

A note-taking bot joins a live online call and has notes ready when it ends; it needs access to your calendar or the meeting link, and it cannot take a meeting held in a room. This tool works after the meeting on any recording, from a call or from a phone on the table, and you pay only for the minutes you upload. The transcript your phone or meeting app makes for free gives you the words; here you also get the decisions, the action items with their owners and the minutes, written only from what was said.

Meeting transcription without a bot in the call

Most meeting note takers join your call as an extra participant. Here nothing joins. Record the meeting in the room on your phone or laptop, or take the recording your meeting app already saved, and upload it here. Ask everyone before you record. In many places the law requires the consent of everyone on the recording, and saying it at the start also tells people what the notes are for.

Frequently asked questions

How much do AI meeting notes cost here?

Five credits a minute of recording, so an hour is 300 credits, a little over one US dollar. With the 2,500-credit pack, or with a Floatboat Lite or Standard plan (under All plans, below the prices), a minute is 4 credits, and with Pro or Max it is 3. Credits are always 250 per US dollar. The price of your recording is on the Transcribe button, nothing is charged before you click it, and if a transcription fails its credits are returned.

Can I use the free sign-up credits in the browser?

No. The free credits you get when you sign up are for the Floatboat app, where it is free to start. Transcribing in the browser uses credits you bought or get with a Floatboat plan.

What happens to my recordings?

Before you sign in, your recording stays in your browser and is not uploaded. After the transcription, the recording, the transcript and the notes are kept for 7 days so you can come back to them, and the delete button on this page removes them at once. We do not use your recordings to train AI.

Does a bot join my meeting?

No. You upload a recording you made, so nobody new appears in the call. For an online meeting, upload the recording Zoom, Teams or Google Meet saved; for a meeting in a room, record it on your phone and upload that.

How well does it tell the speakers apart?

Best when people take turns and do not talk over each other. Names are used only when the recording says them; otherwise speakers are Speaker 1, Speaker 2 and so on, and you can rename them, which changes every line and the exports. In a long meeting one person may show up as two speakers; give both the same name.

How long can a meeting recording be?

Up to 3 hours in the browser, and up to 500 MB. For longer recordings, use the Floatboat app, which has no time limit. A one-hour meeting usually takes a few minutes.

Which files and languages work?

MP3, M4A, WAV, WebM, OGG, FLAC, MP4 and MOV. The tool transcribes English and Chinese speech, and the notes are written in the language spoken.

Transcribe your own recording